Administrative Assistant/Office Manager
Professional & Technical Services, Inc. (PTS) is currently seeking an Administrative Assistant/Office Manager to support the day-to-day operations of the business. The ideal candidate will have the following qualifications:
A bachelor’s or associate degree in Accounting, Business Administration, Computer Information Office Systems, Finance, Marketing or a similar discipline;
Or a high school diploma, GED or equivalent with two (2) years of experience related to the position.
Strong computer skills, including Microsoft Word, Excel, and Teams.
Strong organizational and communication skills.
Demonstrated ability to write proposals, reports, and other business correspondence.
Prefer applicants with a working knowledge of QuickBooks or comparable accounting software.
The successful candidate will join PTS front office staff and perform general office duties in support of professional and technical staff.
Office duties include processing mail and other documents, filing, scanning, copying, maintaining office supplies and equipment; and keeping the office neat, orderly and well maintained.
Perform payroll duties to include maintaining accurate and current billing account codes; reviewing timesheets; creating paychecks; making quarterly tax payments; posting retirement deposits; and processing year-end reports and filings.
Perform all duties associated with Accounts Payable. Enter invoices into QuickBooks, confirming or assigning account codes as required (overhead, office supplies, fuel, etc.); Enter credit card charges, reconciling with monthly statements; Prepare and mail checks as required; File appropriate documentation as necessary. Prepare year-end reports.
Perform all duties associated with Accounts Receivable including creation of QuickBooks time reports, invoices and supporting documentation. Maintain a system to track and follow up on unpaid invoices. Post payments. Track billable time and expenses, create reports, invoices; prepare, deliver and maintain billing submittal documents; Monitor overdue Receivables and following up with statements or phone calls for delinquent collections as necessary. Post payments, prepare and deliver bank deposits.
Assist in business operations including taxes, audits, and compliance with regulations.
Assist in the research of RFP opportunities and assist with proposals.
Assist with IT coordination.
Creating and maintaining marketing content such as website, photos, graphics, project information, and employee resumes.
Organize group activities and assist with HR duties.
Ability to sit or stand and work at a computer for extended lengths of time.
Must have the ability to move and maneuver up to 30 lbs.
PTS is an Anchorage based civil engineering, surveying and project management firm that has performed survey, design and management of road, utility, marine, residential, and commercial development projects throughout Alaska for over 30 years. PTS offers a competitive compensation package including health insurance, retirement plan with matching contributions, paid time off, and a great working environment. For additional company information visit www.ptsincalaska.com.
Interested candidates can email their resume to: employment@ptsincalaska.com
PTS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, marital status, or physical or mental disability.